SimplyAi Privacy Policy
Privacy Policy
At SimplyAi, we are committed to protecting the privacy and confidentiality of personal information. We recognise the importance of privacy and are committed to complying with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth) and any other applicable privacy laws and regulations. This Privacy Policy outlines how we collect, use, disclose, and store personal information and how individuals can contact us if they have any questions or concerns.
Collection of Personal Information
We may collect personal information from clients, potential clients, suppliers, contractors, and employees for the purpose of providing our services. Personal information that we may collect includes, but is not limited to:
· Name, address, and contact details (e.g., phone number, email address)
· Date of birth
· Employment details (e.g., job title, employer, work history)
· Financial information (e.g., credit card details, bank account information)
· Information related to the services we provide (e.g., project requirements, technical specifications)
· General personally identifiable information (PII) required to provide our services.
We will only collect personal information that is necessary for our business purposes and will only use that information for the purpose for which it was collected or as otherwise permitted by law.
Consent Management
SimplyAi collects and processes personal information only where lawful and appropriate consent has been obtained where required.
Obtaining Consent
Before collecting personal information, individuals will be informed about the purpose for which their data is being collected and how it will be used. Where required by applicable laws, consent will be obtained prior to processing personal data.
Modification of Consent
Individuals may request modification of their consent preferences regarding the processing of their personal information by contacting us using the contact details provided in this policy.
Withdrawal of Consent
Individuals have the right to withdraw their consent for the processing of their personal information at any time. Withdrawal of consent will not affect the lawfulness of processing conducted prior to the withdrawal.
Use of Personal Information
We use personal information for the following purposes:
· To provide our services to clients
· To manage our business operations
· To communicate with clients, suppliers, and contractors
· To comply with legal and regulatory requirements
· To send marketing and promotional materials (where consent has been given)
· To recruit and manage employees.
We will not use or disclose personal information for any other purpose without the individual’s consent or as otherwise permitted by law.
Disclosure of Personal Information
We may disclose personal information to third parties in the following circumstances:
· To service providers or contractors who assist us in providing our services
· To comply with legal and regulatory requirements
· To protect our rights and property
· To a potential or actual purchaser of our business or assets.
We will take reasonable steps to ensure that any third party to whom we disclose personal information is bound by confidentiality and privacy obligations.
Storage and Security of Personal Information
We will take reasonable steps to protect personal information from unauthorised access, modification, or disclosure. We will store personal information in a secure manner, whether that be physically or electronically.
Personal information will be retained for as long as necessary to fulfill the purposes for which it was collected, or as otherwise required by law.
Data Subject Rights
Individuals whose personal information is processed by SimplyAi have certain rights regarding their personal data.
These rights may include:
Right to Access Individuals have the right to request access to the personal information we hold about them.
Right to Rectification Individuals may request correction of personal information that is inaccurate, incomplete, or outdated.
Right to Erasure Individuals may request deletion of their personal data where retention is no longer required or where permitted under applicable laws.
Right to Restrict Processing Individuals may request that the processing of their personal data be restricted in certain circumstances.
Right to Object to Processing Individuals may object to the processing of their personal information where such processing is not required by law.
Requests related to these rights may be submitted through the contact information provided in this Privacy Policy, and we will respond within a reasonable timeframe in accordance with applicable laws.
Data Breach Response and Reporting
SimplyAi maintains procedures to detect, respond to, and manage data security incidents involving personal information.
In the event of a data breach, we will take appropriate steps to:
1. Identify and contain the incident
2. Assess the nature and extent of the breach
3. Evaluate the potential impact on affected individuals
4. Notify relevant regulatory authorities where required by applicable law
5. Inform affected individuals where the breach is likely to result in harm.
We will also conduct investigations and implement corrective measures to prevent similar incidents from occurring in the future.
Data Protection Officer (DPO)
SimplyAi has appointed a Data Protection Officer responsible for overseeing compliance with data protection and privacy requirements.
Name: Kylie Herbst Email: kylieh@simplyai.com.au
Responsibilities of the DPO
The Data Protection Officer is responsible for:
· Monitoring compliance with privacy laws and regulations
· Advising the organisation on data protection obligations
· Overseeing the implementation of privacy and data protection policies
· Acting as a point of contact for data subjects and regulatory authorities
· Monitoring security measures and investigating data protection incidents.
Access to and Correction of Personal Information
Individuals have the right to request access to the personal information that we hold about them. We will provide access to personal information in accordance with the APPs and any other applicable privacy laws.
Individuals may also request that we correct personal information that is inaccurate, incomplete, or out-of-date.
Complaints
If an individual believes that we have breached their privacy rights, they may lodge a complaint with us. We will investigate the complaint and provide a response within a reasonable period of time.
If the individual is not satisfied with our response, they may lodge a complaint with the Office of the Australian Information Commissioner.
Contact Us
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us:
Simply AI Pty Ltd
Suite 3, Level 25, 56 Pitt St Sydney, NSW, Australia 2000
Phone: +61 414 753 444 Email: contactus@simplyai.com.au
Changes to this Privacy Policy
We reserve the right to modify this Privacy Policy at any time. The most current version of the Privacy Policy will be available on our website.